Scope and AgreementBy registering for any Carson-Newman Summer Music Camp (“Camps”), the parent/guardian and participant agree to follow all camp policies, rules, and staff directives. These policies apply to all camp locations, activities, rehearsals, performances, housing, meals, and transportation provided or coordinated by the Camps.
Registration Accuracy and EligibilityFamilies are responsible for submitting accurate registration information (including medical info, allergies, and emergency contacts). Participants must meet the stated eligibility (grade/age/experience/experience level) for the selected camp/track. The Camps may deny participation or remove a participant if eligibility requirements are not met or if information is knowingly falsified.
Participant Conduct and SafetyParticipants must follow the Code of Conduct and all safety instructions. The Camps maintain a zero-tolerance posture for bullying, harassment, threats, fighting, possession of weapons, illegal substances, vaping, or any behavior that jeopardizes safety. The Camps reserve the right to remove a participant at any time for unsafe, disruptive, or disrespectful behavior, or for refusing to follow staff instructions.
Health and Medical CareFamilies must disclose relevant medical conditions, allergies, and required accommodations during registration. The parent/guardian authorizes camp staff to seek emergency medical care as needed. The Camps cannot guarantee an allergen-free environment.
Property, Equipment, and DamagesParticipants are responsible for their instruments, devices, and personal property. The Camps are not responsible for loss, theft, or damage. Participants may be financially responsible for damage to university property or facilities caused by negligence or misconduct.
Photography/VideoCamp activities may be photographed or recorded for promotional/educational purposes. By registering, families grant permission for the Camps to use images/video unless an opt-out is submitted in writing prior to camp.
Program Changes and Force MajeureThe Camps may adjust faculty, repertoire, schedule, locations, or format due to enrollment, staffing, facility needs, weather, or circumstances beyond reasonable control. If conditions require cancellation or significant modification, the Camps will communicate options as clearly as possible.
How to CancelAll cancellation requests must be submitted in writing to the Camps (email to musiccamps@cn.edu is acceptable) and are effective on the date received.
Deposit and Non-Refundable ItemsA $100 deposit reserves a participant’s spot (unless stated otherwise) and is non-refundable.
Refund Schedule
Removal for Conduct or Policy ViolationsIf a participant is removed for misconduct, safety violations, or refusal to follow staff instructions, the Camps may issue no refund.
Missed Time / Early DepartureNo refunds are provided for late arrival, early departure, missed rehearsals, or incomplete attendance.
Medical/Emergency Exceptions (discretionary)In documented, serious medical/emergency situations, the Camps may consider a partial refund or credit at the Camps’ discretion. Approval is not guaranteed.
The deadline to register and pay in full is Sunday, May 17.
Accepted Payment OptionsThe Camps may offer multiple payment options, including:
Payment DeadlineAll payment options must be paid in full by Sunday, May 17.Completion of RegistrationA registration is not considered complete until the required payment for the selected plan has successfully processed. The Camps reserve the right to cancel unpaid registrations and release reserved spots.
PurposeMonthly payment plans are offered for convenience and household budget planning. A payment plan does not reduce the total tuition owed.
Required DatesAll payment options must be paid in full by Sunday, May 17.Late FeeA $35 late fee will be applied to any late monthly payment plan payment.
Missed/Failed PaymentsIf a scheduled payment fails or becomes past due, the account is considered delinquent. Delinquent accounts may result in cancellation of registration and loss of the participant’s reserved spot. Refund eligibility, if any, follows the Cancellation Policy.
Chargebacks/DisputesChargebacks increase administrative costs and may result in cancellation until resolved. Any processing fees that are not returned to the Camps may be deducted from a refund (if applicable).
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