Any student voluntarily leaving the college before the close of the term must withdraw officially. It is imperative to complete this process in order not to jeopardize future financial aid. The student initiates the withdrawal procedure with the Office of Financial Aid. Financial Aid will be recalculated based on the date of When dropping a class but not withdrawing from school: A refund will be given to traditional undergraduate students who drop a course by the last day of the drop/add period during a regular semester. When withdrawing from school: If a student elects to withdraw after beginning attendance, the student must contact the Financial Aid office to initiate the formal withdrawal process. Any situation in which all classes are dropped is considered withdrawal from the university. The date of withdrawal used to compute refunds is determined by the date of withdrawal notification and is posted on the student’s record by the Office of the Registrar. The Student One Stop office computes tuition refunds based on the university’s refund policy which is as follows:
Tuition refund schedule when withdrawing from the university for students in the traditional semester:
• During first week of semester (90%)• During second week of semester (75%)• During third week of semester (50%)• During fourth week of semester (25%)• After four weeks (0%)
In other words, after the fourth week of a semester, no refund will be granted for that semester’s tuition.
If a student is enrolled in both full-term and A and/or B-term courses within the same semester and withdraws prior to the start date of a module session, the student will receive a refund for any portion of the semester that has not yet begun. The student’s enrollment intensity (full-time, three-quarter-time, half-time, or less than half-time) will be recalculated to reflect the change for courses fully refunded. This adjustment to enrollment intensity may also require adjustments to financial aid awarded as well.
If a student with federal (Title IV) student financial aid withdraws, drops out of school, or is dismissed from the University, the Financial Aid Office will calculate the portion of federal aid that has been earned and the balance that is unearned must be returned to the appropriate agency or program. Federal aid is earned based upon the student’s days in attendance and has no relation to the tuition refund percentage computed above. It is important to note that federal aid may not cover all unpaid institutional charges due upon a student’s withdrawal and that a Federal Direct Stafford Loan borrower will begin using the 6-month grace period after which loan repayment will begin. Federal Perkins borrowers have a 9-month grace period.
For specific questions concerning the computation of earned federal aid, please contact the Financial Aid office. Students must be billed 100% tuition charges to earn university-funded financial aid. Students eligible for a tuition refund from withdrawing will not qualify for university funded financial aid.
During each semester’s last day, to be eligible for a tuition refund for dropping a course, a student may voluntarily reduce or cancel a commitment for housing and meals (i.e. , a meal plan). Charges for meal plans are recomputed to arrive at the amount refundable. The cost for a room is $200. After the semester’s last day to qualify for a tuition refund for dropping a course end, room-and-board commitments are considered noncancelable. However, an alternative room assignment can be authorized by Carson-Newman’s Director of Residence Life, and a meal plan can be changed but only to one that offers more meals per week.
If a student withdraws from the university or moves off campus after the semester’s last day to qualify for a tuition refund for dropping a course end or is dismissed from the University for disciplinary reasons, no refund will be granted for any portion of room charges. If a student withdraws from the University or moves off campus with the permission of Carson-Newman’s Director of Residence Life, the student will receive a pro-rated refund of his or her board charges only up to mid-term. After mid-term there is no refund for board charges.
Suppose a student withdraws from the university or moves off campus without the permission of Carson-Newman’s Director of Residence Life or is dismissed from the university for disciplinary reasons. In that case, no refund will be granted for any portion of the meal plan charges.
More information about refunds following student withdrawal from the university can be found in the Financial Aid Section under ‘Withdrawal from the University.’
Charges for a meal plan commitment that a student voluntarily reduces during the semester’s last day to qualify for a tuition refund for dropping a course or subsequently cancels by withdrawing from the university or by moving off campus with the permission of the Director of Residence Life are recomputed based on the ratio of whole weeks remaining in the semester to total weeks in the semester.
A refund is paid accordingly up to mid-term. However, no refund will be paid for a partial week, and no refund will be given after mid-term. Any unused portion of the declining-balance account (Eagle Bucks) is not refundable. The unused portion of a student’s declining balance (Eagle Bucks) account will be transferred from the fall to the spring semester only if the student continues to have a meal plan that includes a declining balance (Eagle Bucks) account. At the end of the spring semester, the unused balance of a declining balance (Eagle Bucks) account is forfeited. It is not refundable and cannot be transferred to any subsequent period.
An accelerated course is a course that is shorter than a full term and does not span the entire payment period of enrollment. Accelerated courses fit with the regular academic term. Still, they will range from four weeks (May-Term, FST, and GST), seven weeks (Sessions A and B), and ten weeks (TST). If a student drops a course that has been verified, then the following tuition refund schedule will be followed. Tuition Refund Schedule for Withdrawal for students in an accelerated course:
• During first week of class………………………………..90%
• During second week of class ……………………No refund
For students with federal student financial aid, the portion of federal assistance earned and the balance that must be returned to the federal or state program will be determined by the Financial Aid Office.
Dropping a Class/Not Withdrawing From School
A refund will be given to those students who drop a course but remain enrolled by the last day of the drop/add period during a regular semester. To receive a refund for a course in an accelerated module the student must drop the course before the course begins. Dropping a course may affect financial aid.
Withdrawing From School
If a student elects to withdraw after beginning attendance, the student must contact the Financial Aid Office to initiate the formal withdrawal process. Any situation where all classes are dropped is considered withdrawal from the University. The date of withdrawal used to compute refund is determined by the date the student is considered withdrawn from the University.
Students registered for any class offered in an accelerated session (see academic calendar) are considered enrolled in the semester. Students who do not plan to continue enrollment in the next session scheduled after the session of current enrollment must notify the Office of the Register by noon on the business day preceding the start of the next session to avoid charges. Students who choose not to continue enrollment in any session within the semester may be considered withdrawn for the semester and must contact the Financial Aid Office to process a withdrawal. Financial Aid recipients withdrawing or discontinuing enrollment may not earn all financial aid which may result in a bill due to the University.
If a student with federal (Title IV) financial aid withdraws, drops out of school, or is dismissed from the University, the Financial Aid Office will determine the portion of federal aid earned and the balance that must be returned to the federal or state program. Federal assistance is earned based on the student’s days in attendance. It has no relation to the tuition refund percentage computed above. For specific questions concerning the computation of earned federal aid, please get in touch with the Financial Aid Office.
It’s important to remember that not following the policy on refunds for board charges and meal plans can have serious consequences. During each semester’s drop-course period, a student may voluntarily reduce or cancel a commitment for room and board (i.e., a meal plan). Charges for both are computed to arrive at the amount refundable. After the semester’s drop course ends, room commitments are considered non-cancelable.
However, the Carson-Newman University Residence Life Director can authorize an alternative room assignment, and a meal plan can be changed, but only to one that offers more meals per week. If a student withdraws from the University, moves off campus after the semester’s drop-course period ends, or is dismissed from the University for disciplinary reasons, no refund will be granted for any portion of room charges.
If a student withdraws from the University or moves off campus with the permission of the Carson- Newman University Residence Life Director, the student will receive a prorated refund of their board charges only up to midterm. If a student withdraws from the University or moves off campus without the permission of the Carson-Newman University Residence Life Director or is dismissed from the University for disciplinary reasons, no refund will be granted for any portion of the board charges. Similarly, charges for a meal plan commitment that a student voluntarily reduces during the semester’s drop-course period or subsequently cancels by withdrawing from the University or by moving off campus with the permission of the Carson-Newman University Residence Life Director.
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