Help Desk Coordinator

Carson-Newman University is a Christian, liberal arts-based University built upon the Lordship of Jesus Christ as evidenced historically and revealed in the Scriptures. 

Job Title:          Help Desk Coordinator                                                                                                

Department:     Information Technology Services                                           

Reports To:     Chief Information Officer                                            

FLSA Status:    Hourly 

Time Requirements:     Normal Operating Hours                                 

Summary Description:   Monitors and coordinates service requests for Information Technology Services. Coordinates Information Technology student workers. Provides telephone and remote computer support and performs data entry and administrative support functions for the department. F

Functional Description:

  1. As an intentionally Christian academic community, Christian employees are hired to advance the mission of Carson-Newman as expressed in our strategic plan, Acorns to Oaks.
  2. Requirements: Previous experience as administrative assistant, experience with Windows and Microsoft Office, experience and/or training in basic PC support. This position is responsible for the following items:
  3.  • Be the official staff presence in Information Technology welcoming visitors (students, faculty, staff, and vendors), answering the phone and taking messages
  4. • Plan for and implement Help Desk after hours of operation on a semester-by-semester basis to account for needs of online, on-campus, and off-campus students.
  5. • Staff and manage federal work-study students, graduate assistants and student interns
  6. • Provide basic account maintenance for network, Canvas, email, and Ellucian access. • Provide basic server help/troubleshooting for Eagle Net (SharePoint) and C-N Online Digital Learning/Canvas
  7. • Answer telephone requests for help; suggest solutions by phone or remotely and escalate to the appropriate technical tiered personnel in the department
  8. • Monitor all helpdesk requests for both Enterprise Systems and Network Support Services and track responsiveness of technicians in handling requests in a timely manner; communicate with users as needed on the status of their issues
  9. • Performs complex administrative duties, involving contact with and exposure to highly confidential materials and information
  10. • Keep records of work and provide reports when asked
  11. • Conducts research on assigned special projects; identifies solutions and advises Department Director on helpdesk-related issues.
  12. • Perform basic bookkeeping, record and submit purchase orders and invoices for payment with approval of the director • Update and input Ellucian information as needed.
  13. • Other tasks as assigned.

Supervisory Responsibilities:  Work-study students, graduate assistants and student interns    

Education:  Associates degree required. Bachelor’s degree preferred.  

Required Skills:  

  1. Excellent computer skills including proficiency with Microsoft Office (especially Word, Excel, PowerPoint, and Outlook
  2. Strong skills regarding attention to detail, initiative, constructive self-reflection
  3. Strong customer service, written and verbal (English) communication, interpersonal, and organization skills
  4. The ability to accurately diagnose problems and outline possible solutions
  5. Demonstrated knowledge of Windows and Macintosh operating systems and Microsoft Office applications and some knowledge of hardware or software installation, diagnostics, configuration procedures and techniques.
  6. Self-directed and innovative with the ability to prioritize multiple tasks and work within an organization
  7. Solid working knowledge of office processes and business policy necessary

Physical Demands:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Ability to hear and speak to employees/management and outside business associates on the phone and in person
  • Ability to sit for long hours at a time
  • Ability to see the letters and numbers on a personal computer screen and on memoranda, reports and other documents (near vision)
  • Requires moderate right- and left-hand coordination for the use of the personal computer
  • Must maintain a professional image/demeanor
  • Ability to lift 15lbs and walk around campus, including stairs

General Information:  This description is designed to describe the general nature of the job and is not intended to be an exhaustive list of all responsibilities, skills and duties. It is the responsibility of the supervisor for this position to formally outline in writing any performance expectations including specific duties for which the employee assigned to this position will be held accountable in terms of performance evaluation.

Employee Expectations:  The University expects all employees to conduct themselves in a manner that is appropriate for a Christian institution and to be worthy examples in moral conduct and behavior for the students of the University and fellow employees.