Clinical Coordination Specialist

Department:   Department of Nursing                                              

Reports To:    Chair of the Department of Nursing                                      

FLSA Status: Exempt 

Time Requirements:  40 hours per week

Summary Description: The primary responsibility of this position is to ensure affiliation agreements with clinical partners are accurate and up to date, clinical clearance of faculty and students is maintained [Total Clinical Placement System (TCPS), Verified Credentials, My Clinical Exchange, and other relevant databases will be used.], and clinical placements/preceptorships are scheduled. Duties also include data collection, aggregation, and management, and the generating of appropriate reports as required by the Nursing Chair or Assistant Department Chair(s) of Undergraduate and/or Graduate Nursing. The following information provides an overview of the position but should not be viewed as an exhaustive list of possible duties or requirements.

Essential Duties/Responsibilities:

Site Securement and Affiliations

  • Serves as the main point of contact and liaison between Carson-Newman and clinical partners, participating in the securement of clinical site placement and affiliations.
  • Maintains up-to-date policies, procedures, and clinical affiliation agreements specific to each clinical site.
  • Reviews clinical affiliation agreements/contracts for accuracy and currency and reports to the Chair of Nursing and/or the Assistant Department Chairs of Nursing for both Graduate and Undergraduate.

Maintenance of Clinical Clearances

  • Monitors nursing student and program faculty compliance with credentials, background checks, drug screens, required health screenings and immunizations to ensure clearance for placement.
  • Enters appropriate data in Total Clinical Placement System (TCPS), Verified Credentials, My Clinical Exchange, and other relevant databases on a semester-by-semester basis.

Facility Orientation and Schedule Coordination

  • Coordinates clinical orientation for faculty and students according to clinical partner requirements and provides general orientation for new clinical adjunct faculty.
  • Collaborates with the Chair of Nursing and Assistant Department Chairs of Nursing (Graduate and Undergraduate) and course coordinators as needed to prepare a master lab and clinical schedule including preceptorships.
  • Collaborates with the Director of E.A.G.L.E. SIM and SIM support staff to coordinate simulation schedules and experiences in the event of changes to clinical site availability.

Lab Maintenance and Supply

  • Ensures lab readiness by maintaining equipment supply and security, tracking inventory and reordering needed supplies, and formulating budget recommendations.
  • Assists in the updating and disbursement of the Hazardous Communications Policy and its components. Updates and monitors copies of the Hazardous Communication Policy that are kept within all on-campus clinical labs.


  • Maintains currency of knowledge in health education by attending state and national meetings as appropriate.
  • Serves as a member of the nursing admissions committee.
  • Participates in student and faculty recruitment efforts as directed by the Chair of Nursing and/or Assistant Department Chairs of Nursing (Graduate and Undergraduate).
  • Assists with data collection and maintenance of required information regarding clinical placement (Site surveys, Preceptor surveys, etc.) as well as other items as needed for report generation and completion required for the university, CCNE, Tennessee State Board of Nursing, and other partners and stakeholders.
  • Attends Nursing Department meetings, student orientations, meetings with marketing/service partners (Keypath), and meetings with clinical facilities as appropriate. 
  • Performs other duties as assigned.


Minimum Education/Qualifications/Experience

Minimum of 2 years relevant experience and the ability to work without close supervision. Bachelor’s degree preferred but not required.

Knowledge, Skills, and Abilities

  • Proficiency in the use of appropriate technology (Microsoft Office, Excel, etc.). Training will be provided on additional systems necessary for fulfilling duties.
  • Excellent interpersonal, written, and verbal communications skills.
  • Advanced organizational skills.
  • Exhibits initiative, enthusiasm, collegiality, and teamwork.
  • Knowledge of CCNE and Board of Nursing requirements preferred.

Supervisory Responsibilities: None

Physical Demands:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Ability to sit for long periods of time.
  • Ability to view a computer screen and detailed reports for long periods of time.

Employee Expectations: The University expects all employees to conduct themselves in a manner that is appropriate for a Christian institution and to be worthy examples in moral conduct and behavior for the students of the University and fellow employees.