What is a program of study (as defined for financial aid purposes)?
A program of study consists of courses required to complete an approved degree. The specific courses for a student are identified through the degree evaluation tool. A course must count in the evaluation of the degree using the degree evaluation tool to be counted as part of a student's program of study.
What types of Aid are affected by this?
Federal Aid (Examples: Pell Grant, FSEOG, Teach Grant, Direct Loans, Work-Study may only be paid for eligible courses that count towards the program of study. State, university, and other aid (Examples: TSAA Grant, HOPE Scholarship, C-N Grant, and Alternative Loans) are currently not subject to the same regulatory restrictions. However, the cost of attendance will be reduced for courses that are not counting to the program of study; which can result in a lower amount of state, university, and other aid a student could receive.
How does this affect Cost of Attendance (COA)?
Cost of Attendance is an estimate of the cost for students to attend school each semester and is based on the student's enrollment status. Enrollment status for financial aid is based on outstanding coursework that applies toward the officially declared program of study. For example, if an undergraduate is enrolled in 12 hours, and only 9 hours count toward the degree, the tuition, fee, and book components of the COA will be reduced to a 3/4 time amount.
What and When will the process be run to identify courses not in the program of study?
The degree evaluation tool will be used to determine if a course is part of the program of study. We will run the program to identify students who are impacted and notify them before the start of the semester. We will run the process again before the disbursement of aid. It is imperative that all changes to the degree evaluation affecting courses that count be made before the census date. Students may review which course are counting by logging into C-N Connect.
How will students be notified?
Students will be notified by email. In addition, student may view their courses using the degree evaluation tool. Academic Advisors are the students' points of contact on courses included in the program of study.
How will courses needed for completion of minors be treated?
Minors must be officially declared and reflected in the degree evaluation prior to the census date each semester. Courses counting toward undeclared minors will not be included in the program of study.
How will courses needed for double majors be treated?
Double majors must be officially declared and reflected in the degree evaluation prior to the census date each semester. Courses counting toward undeclared majors will not be included in the program of study.
How will elective courses noted in the program of study be treated?
If a program of study has listed specific courses that can count as electives then only those will be eligible. If there is no specified list, then any course will count as long as open elective hours exist for the student in their program of study.
What about internships, honors courses, and prerequisites for majors or professional school?
These courses may only be covered if they are included in the student's program of study as documented within the degree evaluation tool. This is based on their current program of study as of the census date and at the time of payment. if they are "extra" courses to get the student into a major and not part of their current program of study then they are not eligible.
How will this affect Study Abroad?
All courses abroad will count for federal aid when approved by the advisor and registrar.
How are university scholarship affected?
Scholarships do not require course to count. However, students with scholarships could be adjusted due to the adjustment of the Cost of Attendance.
How will repeated courses be affected?
There are three separate processes that will affect these courses. The first is the program of study degree evaluation, the next is the repeated coursework evaluation, and the third is the HOPE repeated course evaluation for HOPE recipients. The repeated course will count for the program of study evaluation if it is in the program of study as documented by the degree evaluation, regardless of the presence of a previously taken same course. The course would then need to pass repeated coursework evaluation to be eligible for federal aid and HOPE Scholarship GPAs
How will this affect Satisfactory Academic Progress (SAP)?
Satisfactory Academic Progress is based on total hours taken and not federal aid eligible hours taken. All hours will continue to count towards SAP.
How will this affect Athletic Scholarships?
Athletes are required to enroll full-time, unless certified to be in final hours before graduation or a granted a progress toward degree waiver. If an athlete has federal aid in their aid package and does not have full-time hours (12 for undergraduates or 9 for graduate students) that count in their program of study, we will reduce the cost of attendance. Aid may be impacted, depending on individual aid offers and source of funds.
How will this affect Grad Students?
Only courses counting toward the degree evaluation tool will count.
Can I, an undergraduate, take a Grad Course if it's not required for my degree?
Yes, but for federal aid we will only base your aid on the classes that count.
Does financial aid only count for classes in my degree plan?
No, Federal aid can only be applied to courses in your degree plan. State aid and most other types of aid don't have this restriction. Check with the Office of Financial Aid if you have questions about your aid in particular.