What is a program of study (as defined for financial aid purposes)?
A program of study consists of courses required to complete an approved degree. The specific courses for a student are identified through the degree evaluation tool. A course must count in the evaluation of the degree using the degree evaluation tool to be counted as part of a student's program of study.
What types of Aid are affected by this?
Federal Aid (Examples: Pell Grant, FSEOG, TEACH Grant, Direct Loans, Work-Study) may only be paid for eligible courses that count towards the program of study. State, University, and other aid (Examples: TSAA Grant, HOPE Scholarship, C-N Grant, and Alternative Loans) are currently not subject to the same regulatory restrictions. However, the cost of attendance will be reduced for courses that are not counting to the program of study, which can result in a lower amount of state, university, and other aid a student could receive.
How does this affect Cost of Attendance (COA)?
Cost of Attendance is an estimate of the cost for students to attend school each semester and is based on the student's enrollment status. Enrollment status for financial aid is based on outstanding coursework that applies toward the officially declared program of study. For example, if an undergraduate is enrolled in 12 hours, and only 9 hours count toward the degree, the tuition, fees, and book components of the COA will be reduced to a 3/4 time amount.
What and When will the process be run to identify courses not in the program of study?
The degree evaluation tool will be used to determine if a course is part of the program of study. We will run the program to identify students who are impacted and notify them before the disbursement of aid. It is imperative that all changes with courses that count in the degree evaluation be made before the census date. Students may review which courses are counting by logging into C-N Connect.
How will students be notified?
Students will be notified by email. In addition, student may view their courses using the degree evaluation tool. Academic Advisors are the students' points of contact on courses included in the program of study.
How will courses needed for completion of minors be treated?
Minors must be officially declared and reflected in the degree evaluation prior to the census date each semester. Courses counting toward undeclared minors will not be included in the program of study.
How will courses needed for double majors be treated?
Double majors must be officially declared and reflected in the degree evaluation prior to the census date each semester. Courses counting toward undeclared majors will not be included in the program of study.
How will elective courses noted in the program of study be treated?
If a program of study has listed specific courses that can count as electives, then only those will be eligible. If there is no specified list, then any course will count as long as open elective hours exist for the student in their program of study.
What about internships, honors courses, and prerequisites for majors or professional school?
These courses may only be covered if they are included in the student's program of study as documented within the degree evaluation tool. This is based on the current program of study as of the census date and at the time of payment. If the courses are "extra" courses to get the student into a major and not part of their current program of study, then they are not eligible.
How will this affect Study Abroad?
All courses abroad will count for federal aid when approved by the advisor and registrar.
How are University scholarships affected?
University aid requires full-time attendance, regardless of being required Coursework toward Program of Study. However, students may have scholarships adjusted due to the effects of reducing the Cost of Attendance.
How will repeated courses be affected?
There are three separate processes that will affect these courses. The first is the program of study degree evaluation, the next is the repeated coursework evaluation, and the third is the HOPE repeated course evaluation for HOPE recipients. The repeated course will count for the program of study evaluation if it is in the program of study as documented by the degree evaluation, regardless of the presence of a previously taken same course. The course would then need to pass repeated coursework evaluation to be eligible for federal aid and HOPE Scholarship GPA's.
How will this affect Satisfactory Academic Progress (SAP)?
Satisfactory Academic Progress is based on total hours taken and not federal aid eligible hours taken. All hours will continue to count towards SAP.
How will this affect Athletic Scholarships?
Athletes are required to enroll full-time unless certified to be in final hours before graduation or granted a progress toward degree waiver. If an athlete has federal aid in their aid package and does not have full-time hours (12 for undergraduates and 9 for graduate students) that count in their program of study, the federal aid will be reduced to the coursework required enrollment status amount. We will also reduce the cost of attendance, and aid may be adjusted depending on individual aid offers and source of funds.
How will this affect Graduate Students?
Only courses counting toward the degree evaluation tool will count.
Can I, an undergraduate, take a Grad Course if it is not required for my degree?
Yes, but you will only receive federal aid for required classes that count toward your undergraduate degree.
Does financial aid only count for classes in my degree plan?
No, Federal aid can only be applied to courses in your degree plan. State aid and most other types of aid don't currently have this restriction. Check with the Financial Aid Office if you have questions about your aid in particular.