Materials received as gifts will be evaluated by the same criteria used for purchasing items. Gifts will be added to the library's holdings if they enhance the educational value of the collections. Limitations of space and problems of processing and storage are other considerations in the decision to add gifts to the collections.
Every item donated to the Library becomes library property to be used as the library staff deems appropriate. Unneeded materials will be disposed of by sale, exchange, donation, or discard. No special shelves, sections or rooms will be designated for gift collections, but an appropriate book plate may be placed in each item to identify the donor.
The Library will not appraise gifts for tax or inheritance purposes. It adheres to the American Library Association policy revised in 1973, which states that a library as a receiving party for donations should be removed from the appraisal process. The Library also adheres to the Tax Reform Act of 1984, which mandates a qualified appraisal for gifts valued at $5,000 or more. While the Act does not define a qualified appraisal, it does prohibit the donor, the recipient, or any person employed by or related to the parties of the transaction from making the appraisal. A gift which falls under these tax guidelines (i.e., a gift in excess of $5,000) must be received with a copy of the appraisal.
All gifts to the Library are appreciated and will be acknowledged by letter. Funds for the purchase of materials will also be accepted. The Library encourages donors to place as few restrictions as possible on gifts in order to allow flexibility in the development of the collections.
Selection & gift policy:
Developed: September 11, 1989 Library Staff
Approved: September 28, 1989
Reviewed and modified: January 21, 1998 Library Personnel
Reviewed and approved: April 16, 1998 Library Committee
Updated: March 3, 2003 Library Personnel