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IT Confidentiality Statement

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Carson-Newman University recognizes the critical importance of protecting the privacy of individuals and securing the confidentiality of all university records. Employees of the Department of Information Technology (IT) will make appropriate efforts to protect and secure university data and information.

IT positions frequently have privileged access to computing systems, applications, databases, network monitoring tools and other equipment that may contain records and information that are private and confidential in nature. As an employee of the Carson-Newman University’s Information Technology department, I may be entrusted with such privileged access and encounter or have access to sensitive, confidential or proprietary information whether or not it is labeled or identified as such.

I acknowledge the sensitive and confidential nature of information concerning Carson-Newman University’s employees, students, alumni, donors, vendors, and other members of the Carson-Newman community. I understand and agree that this information may only be disclosed with proper authorization and in the exercise of my designated duties.

I agree not to use any access or information available to me in the course of my duties to engage in any activity that conflicts with the interests of Carson-Newman University or use any access available to me to provide information to others unauthorized to view or use the information.

Specifically, with respect to university computing systems, networks, records, files, email and other information, I agree that I will treat all confidential information as such by respecting the privacy of users, the integrity of the systems and the related physical resources, and I will:

  • Access, copy, or store data solely in performance of my job responsibilities, limiting perusal of contents and actions taken to the least necessary to accomplish the task.
  • When providing direct services to users, copy or store data or information only with the user’s consent and only to complete a specified task, and only to copy and store user data for long enough to complete the specified task.
  • Not seek personal benefit or permit others to benefit personally from any data or information that has come to me through my work assignments.
  • Not make or permit unauthorized use of any information in the university information systems or records.
  • Not enter, change, delete or add data to any information system or file outside of the scope of my job responsibilities.
  • Not intentionally or knowingly include or cause to be included in any record or report, a false, inaccurate or misleading entry.
  • Not intentionally or knowingly alter or delete or cause t be altered or deleted from any records, report or information system, a true and correct entry.
    Not release college data other than what is required for the completion of my job responsibilities.
  • Not exhibit or divulge the contents of any record, file or information system to any person except as required for the completion of my job responsibilities.
  • Take every reasonable precaution to prevent unauthorized access to any passwords, user identifications, or other information that may be used to access university information systems or records. This includes logging off or locking any computer where I am logged in as an employee of IT when physically away from the system.
  • Limit access to information contained in or obtained from systems to authorized persons.
  • Not transfer information from one employee’s files to another without the signature of the appropriate vice president.
  • Report any incidents of my non-compliance with the terms of this agreement to my supervisor.

I understand and agree that my failure to comply with the terms of this agreement will have consequences and may result in disciplinary action up to immediate termination and criminal prosecution, depending upon the infraction’s severity, evidence of my intentions, and the sensitivity and scope of the information compromised.

By signing and dating this agreement in the spaces provided below, I certify that I have read this agreement, and that I agree to its terms, and that the agreement remains in effect continuously for the duration of my employment by the Carson-Newman University. I also agree that when my employment with Carson-Newman University ends, I will not keep in my possession, recreate or deliver to anyone else, any confidential, sensitive, or proprietary information whether or not it is labeled as such, that I acquired while employed by Carson-Newman University.

Signature_____________________________________ Date__________________

Name (please print) ___________________________________________________

Current Position _____________________________________________________

Information Technology Services Help Desk
Room 300, FITE Administration Building
email: ithelpdesk@cn.edu | phone: 865-471-3506
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