This policy outlines the official notification procedures of Carson-Newman University for missing students who reside in on-campus housing, in accordance with the requirements of the Higher Education Opportunity Act, Section 488. The purpose of this policy is to promote the safety and welfare of members of the university community through compliance with the requirements of the HEOA.
If a member of the university community has reason to believe that a student who resides in on-campus housing is missing, he or she should immediately notify the Department of Public Safety at (865) 548-9067. Upon receiving information that a student cannot be located and may be missing, The Department of Public Safety along with Student Affairs personnel will initiate an investigation which may include the following:
•Conduct a welfare check into the student’s residence hall room
•Call known contacts (parents, guardians, roommates, and friends)
•Contact employers and associates, if known
•Contact the student’s professor to ascertain the student’s recent attendance in class.
•Determine if the student’s identity card has been used to enter the residence hall, dining facility or library
If the student cannot be located after reasonable efforts, Student Affairs personnel will then contact the student’s emergency contact no later than 24 hours after the student has been determined to be missing for 24 hours. If a Confidential Contact has been listed (see below), that person will be contacted. If the missing student is under the age of 18 and is not an emancipated individual, Department of Public Safety personnel will notify the student’s custodial parent or legal guardian within 24 hours of the student being determined to be missing.
The Department of public Safety will file a Missing Persons Report with the law enforcement agency that has jurisdiction within 24 hours of the student being determined to be missing.
In addition to registering an emergency contact, students residing in on-campus housing have the option to identify confidentially an individual to be contacted by Carson-Newman University in the event the student is determined to be missing for more than 24 hours. If a student has identified such an individual, Carson-Newman University will notify that individual no later than 24 hours after the student is determined to be missing. Students who wish to identify a confidential contact can do so through the Department of Public Safety. A student’s confidential contact information will be accessible only by authorized campus officials and law enforcement as appropriate.