Summer Assistance

2013 Summer Request for Assistance is available until July 19th

Summer 2013 Financial Assistance

The Office of Financial Assistance will begin processing Summer 2013 Request for Assistance forms on April 25, 2013 and ending July 26, 2013.  Your initial aid eligibility will be calculated based on your projected enrollment as noted on your Summer 2013 Request for Assistance  & the information on EITHER your 2012-2013 OR your 2013-2014 Free Application for Federal Student Aid (FAFSA)

Should your enrollment change, your projected assistance WILL change.  The Office of Financial Assistance will conduct audits at the census date of each term, but it is your responsibility to notify our office ahead of time if your class schedule changes for any reason. 

You must submit your  Summer 2013 Request for Assistance and have a FAFSA completed as soon as possible since federal aid must be processed before the end of your enrollment during the summer. Summer requests for assistance will be considered incomplete for those students without a FAFSA on file, and will not be able to be processed.

·         Tuition and Related Charges and Dates- Summer 2013

·         Completing the FAFSA

Institutional Scholarship / Grant Programs- Funds for institutional merit scholarship and need-based grant programs are reserved for use during the fall and spring academic year terms only. No funds will be awarded for the 2013 summer semester except for limited programs such as Accelerated Nursing (students must have appropriate program type listing accerated nursing for our office to make that determination).

Summer HOPE for TN Residents (Must attend at least 6 hours):

To be eligible for summer HOPE disbursement, you must have initially received HOPE in fall 2009 and thereafter.  This summer HOPE will be processed from your 12-13 FAFSA on file.  You must also be eligible for HOPE with your TELS HOPE GPA prior to the start of Mayterm.  Students at benchmarks (24,48,72,96 TELS attempted hours) must also be meeting continued eligibility with necessary GPA.  This may require evaluation of spring 2013 grades, which are to be submitted by faculty in May.  More information on continued eligibility is available here.  The amount you may qualify to receive will depend upon your hours enrolled, additional GAM eligibility, or additional Aspire eligibility.  The amounts will range from $1,000-2,750.

Transient Students at other TN colleges this summer:   You may be eligible for summer HOPE if you meet the above eligibility guidelines and are taking courses at another HOPE eligible TN college this summer.  Degree seeking students at Carson-Newman that would like to take coursework at another HOPE eligible TN college or university must first be approved to take courses by your advisor and registrar by completing the Authorization to Take Courses at Another College form, complete the Summer 2013 Request for Assistance on-line, and complete the TELS Consortium Agreement for Transient Students form.  Summer HOPE will not be available for out of state college attendance or other ineligible TN colleges.  IMPORTANT:  All summer hours will count towards TELS attempted hours and TELS GPA,  every transcript MUST be submitted to the Registrar's Office at least 4 weeks prior to the start of the fall term.  Fall HOPE disbursements will be held until all transcripts have been received and evaluated for continued HOPE eligibility.  Also summer disbursements will be made to your student account first.  Student Accounts will then need to issue you a credit balance refund, if applicable.  You will then take the proceeds to your transient school.  You may be required to make payments to the school prior to your TELS HOPE disbursement, so plan accordingly.


Federal Aid Programs Key Concepts and Definitions:

Academic Year- For purposes of federal financial aid programs at Carson-Newman, an academic year is a period of time  (normally a minimum of 30 weeks or fall plus spring semester) during which a full -time undergraduate student is expected to complete a minimum of 24 credit hours.

Award year- refers to the specific enrollment period. The "normal" award year at Carson-Newman is the fall and spring semesters (currently the 2012-2013 year).  Award years run from July 1 to June 30.

Cross -Over Payment Period- Any period that includes both June 30th and July 1. For the purposes of federal financial aid programs, this period must be assigned to a specific financial aid award year. These years begin each July 1.

  • Carson-Newman offers a number of summer sessions of differing lengths in an effort to be responsive to the needs of the student body. For the purposes of all federal aid programs, the separate sessions are combined into one  "Cross-over" Payment Period
  • The 2012-2013 Free Application for Federal Student Aid (FAFSA) will FIRST be used to determine eligibility for all federal aid programs for the 2013 summer semester. Students who are entering Carson-Newman for the first time during the 2013 summer session should complete BOTH the 2012-2013 and 2013-2014 FAFSA forms online at 
  •  If we have also received your 2013-2014 Free Application for Federal Student Aid (FAFSA) AND you have submitted all required documents so that we can finalize your eligibility for the upcoming year, we will also look at that information in determining your eligibility for summer aid. Remember, if your application has been selected for verification, you must also complete that process BEFORE we can disburse aid from your FAFSA.

Federal Pell Grant-  requires review of annual limit eligibility of funds and term limit eligibility of funds.  Not all Pell Grant recipients will qualify for a summer disbursement.   Additionally Federal Pell Grant is now under lifetime eligibility rules which limits students to the equivalent of twelve full-time semesters of attendance.  Therefore students that have reached lifetime limits may not be eligible for summer pell grant disbursements.

Federal Direct Loans- required review of annual limit eligibility of funds and term limit eligibility of funds.  Not all students will qualify for a summer disbursement.  All first-time Federal Direct Loan borrowers at Carson-Newman must participate in entrance counseling, even if you have borrowed at a previous institution.  Entrance counseling for Federal Direct Loans may be completed online at website.  You will need your FAFSA PIN and then you will need to complete the Master Promissory Note as well via the same website.

Satisfactory Academic Progress (FASAP)- Students must be meeting the satisfactory academic progress guidelines at the end of the 2012 spring semester in order to continue to participate in federal aid programs for the summer.  FASAP is calculated at the end of May for all students enrolled spring 2013.  Therefore, if FASAP calculation determines that you are not meeting satisfactory academic progress, assistance offered will be declined on your behalf.

Enrollment Requirements- Eligibility for Federal Stafford loans is limited to the difference between the amounts borrowed during the previous fall/ spring semesters and the maximum loan limits for each specific grade level as set by the U.S. Department of Education.

  • You must be registered for and maintain at least six hours (undergraduate) or five hours (graduate) before we can award you summer financial assistance, and to remain eligible for it.
  • All courses taken must apply towards your degree requirements. 
  • An exception to the half-time enrollment rule may apply to Federal Pell Grant recipients. 
  • Repeated coursework for which you have earned credit will NOT be counted towards the minimum hours after the second repeat.

Withdrawal Information- Withdrawal from courses on or after the first day of classes may require a Return of Title IV Funds (ROF) calculation to determine amount of federal aid that has been earned, if you do not enroll in a subsequent cours.  Contact the Registrar’s Office to initiate official withdrawal procedures.  Failure to contact the Registrar’s Office does not negate the requirement to calculate the ROF, and students are liable for student bill charges and overpayments resulting from ROF calculation.  Students should contact  to determine how their aid will be affected by withdrawal from a courses.

 Loan "Exit" Counseling for Summer Graduates- Students who have utilized the Federal Student Loan Programs AND who will be completing their degree requirements will need to complete an online "exit counseling" session. The point of this requirement is to make sure that you understand your rights and responsibilities as you enter repayment.

Additional Financing Options- There may be alternatives for financing summer enrollment through a Federal Direct Parent Loan (PLUS).  If the parent is denied we can offer the student an additional Unsubsidized Stafford loan (provided annual limit has not been reached), which must be requested, in writing, by the student  The maximum loan limits for each specific grade level are set by the United States Congress.

  • Parent Plus Loan Information:
  • Alternative Loans are available to research via the internet.  Please be aware that alternative loans should be borrowed from a trusted source of lending.  Carson-Newman College does not endorse any lenders, and is not available to assist you in finding a lender for an alternative student loan

"When Will I Receive My Aid?”- Please note that if your enrollment of 6 hours (undergraduate)/5 hours (graduate) is between two summer sessions, the loan will be disbursed after you begin attendance in the first summer session.  The first disbursement will occur after the census date of that term, with a second disbursement scheduled after the next census date that you will be attending.  Please be aware of this when looking at your student bill.  Summer fees charged in excess of summer aid are the responsibility of the student, and must be paid according to the policies of the Student Accounts Office.  It is advised that you review important Summer 2013 terms and dates.Study abroad has different dates of disbursement, please see that information below. 

Study Abroad Important Notes:

Please note that you will need to make arrangements to pre-pay for your program if the payment is due in advance.  The earliest that aid disbursement will be set is the start date of the program.  Additionally, if disbursement is from a loan period that is a single term, the loan is required to be disbursed in two equal installments.  The first installment will be no earlier than the start day of the program, and the second disbursement will be at the midpoint of the program/term.

Any charges owed to Carson-Newman for the term will be deducted from the posting of assistance first and the remainder will be available for a credit balance refund.  Additionally, the credit balance refund checks that are generated from aid disbursements will be paid to the student.   Students should make arrangements for checks to be deposited by their financial power of attorney while abroad.

Depending upon the type of program, you will need to complete one of the following forms in addition to the 2013 Request for Summer Assistance form:


Remember, you must annually complete a FAFSA if you want to apply for all federal and state financial aid programs (including the TELS HOPE Program)



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